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Complaints Manager
Full Time
We are the UK's largest tenant referencing and specialist insurance firm and a 'Sunday Times Top 100 Best Companies To Work For'.

Barbon Insurance Group has 3 brands HomeLet, Rentshield & Movem. We work with tenants, landlords and letting agents – providing them with an award-winning referencing service and a comprehensive suite of insurance products.

Our vision is to be the best insurance and referencing business in the country.
To lead and direct the Group’s customer complaints operations, processes and controls - developing a small team of Complaint Handlers, and engaging with stakeholders to ensure delivery of fair customer outcomes in adherence with regulatory guidelines and Financial Ombudsman Service (FOS) expectations.

To design and embed an effective Root Cause Analysis (RCA) mechanism to enable continuous improvement, resulting in better outcomes for our customers - reflected in reduced complaint volumes and increased customer satisfaction.

To adopt a ‘hands on’ approach to the handling of complaints and lead by example through the ownership of a portfolio of customer complaint cases. Demonstrating to direct reports what effective complaint handling is, setting an acceptable standard of output and enabling the coaching of Complaint Handlers to that standard.
People Leadership
1. Lead, coach and develop a small team of Complaint Handlers to define, deliver and maintain an
exceptional level of competence within the team to deliver timely, cost effective and fair resolution of
customer complaints in accordance with regulatory guidelines, FOS requirements and our agreed
service levels;
2. Manage resource effectively to deliver consistently high levels of service to meet customer and business
demands throughout the year;
3. Identify skills/knowledge gaps within the team, to drive the team’s learning agenda; and
4. Create a culture of continuous improvement, enabling Complaint Handlers to support the wider business
in front line complaints identification, logging and as appropriate - resolution.

Stakeholder Management (15%)
1. Represent the Complaints Team in the wider business through engagement with key stakeholders at all
2. Monitor and manage emerging customer and business risks through the prompt identification, escalation
and resolution of gaps in policy and procedure;
3. Influence stakeholders from front line, through to executive leaders, making fact driven
recommendations from the presentation of robust analysis of root causes and other management

Technical Management & Complaint Handling
1. Design and embed an effective RCA mechanism, working with stakeholders to drive down complaint
volumes and increase customer satisfaction scores;
2. Own all escalated, high profile and complex complaints to final resolution;
3. Support the team during periods of peak demand, through the effective handling of customer complaints;
4. Ensure all team policies and procedures meet regulatory requirements; and
5. Reduce ‘waste’, as a result of re-work, by acting as part of the first line of defence in respect of quality
assurance of the Complaint team’s activity.
Education / Qualifications
The candidate will:

1. Be educated to degree level, or equivalent, preferably in an English based field of study.

It is desirable for the candidate to have CII Level 4 Diploma; and/or regulated Complaint Handling Qualification.

Experience / Knowledge
The candidate will have:

1. Strong operational and leadership experience of significant change in a regulated environment;
2. Comprehensive working knowledge of regulatory and compliance requirements in relation to complaint
3. Experience in the analysis of data, identifying trends and root causes; and
4. A successful track record of complaint management.

It is desirable for the candidate to have experience in a Lettings / Insurance business.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, gender, sexual orientation, age, marital status, or disability status. All applicants must live and be eligible to work in the UK.
25 day’s holiday + bank holidays, Employer pension contribution, 2% salary to spend on a variety of benefits after one year’s service, healthcare cash plan, subsidised gym memberships, online discounts and cashback cards from a variety of high street retailers, free parking, free office fruit, on site therapies, and a variety of flexible benefits (including private medical cover, private dental cover, cycle to work scheme, childcare vouchers, charitable giving)
William Eastman
04 Nov 2019
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